Approval procedures

Published 2018-02-01

New scholarly and scientific journals for evaluation and inclusion in ERIH PLUS can be submitted continuously. Books, monographic series and conference proceedings are currently not included in ERIH PLUS.

Please note that submissions may only come from scholars affiliated with universities and other independent research organizations. Journal editors, librarians and members of scholarly associations may submit under a condition that they meet this general requirement. Submissions from commercial publishers will not be considered. Furthermore, multiple submissions from one submitter will not be processed.

Proposals are submitted online, and it is a prerequisite that a user account is created. The submission of a new journal for evaluation must contain the following minimum information to be processed:

As ERIH PLUS encourages transparency, this information as well as all remaining information necessary to check the fulfilment of ERIH PLUS criteria, must be publicly available on the journal’s website. If the information on the website is not sufficient, the proposer will receive a notice from the ERIH PLUS team regarding which criteria are not sufficiently documented. The submission will not be evaluated until further information has been provided and is publicly available on the website.

All submissions are treated in a standardized way:

  1. The ERIH PLUS Team examines whether the ISSN code provided for the journal is confirmed by the International ISSN Portal. Be advised that journals with ISSN codes listed as "assigned to a publication but not yet confirmed" or "free ISSN" will not be processed.
  2. The journal is evaluated against the criteria for inclusion of new journals. This is done by examining the information available on the journal’s website. Here, the ERIH PLUS Team verifies whether the website (a) has a sufficient description of the journal’s external/independent peer review process; (b) lists the journal’s academic editorial board along with their academic affiliations; (c) has made available abstracts in English and/or another international language relevant for the field; and (d) has information on author affiliation for the last two years of publications.
  3. The authorship of a journal is established in accordance with the following, based on the last two years of publication:
    • Authorship is international when less than two thirds of the articles published in the journal are written by scholars affiliated with institutions in the same country.
    • Authorship is national when more than two thirds of the articles published in the journal are written by scholars affiliated with institutions in the same country.
    • Authorship is local when more than two thirds of the articles published in the journal are written by scholars affiliated with the same institution.

    Scholarly and scientific journals with local authorship will not be included in the ERIH PLUS. It is a position of ERIH PLUS that national authorship is required as a minimum for external peer review to function properly in a scientific journal. Otherwise, questions can be raised as to whether external peer review can function satisfactorily for a journal that primarily represents an institution’s own researchers.

    For this process it is essential that information on authors’ affiliations (i.e. the full names of the respective universities or other independent research institutions), is available on the journal’s website. ERIH PLUS encourages journals also to include author addresses (either email or postal addresses).

    Only original articles will be considered for the evaluation of the journal’s authorship. This means that for instance already published translated works or book reviews will not be considered.

  4. Should essential information for the evaluation not be accessible on the journal’s website, the submitter will receive a notice from the ERIH PLUS Team regarding which criteria are not sufficiently documented. The submission will not be further evaluated until requested information has been provided by the journal’s contact person. Therefore, accessibility of information on the website speeds up the process of verification.

All submissions are guaranteed a response regardless of the outcome of the evaluation process. The processing time may last as long as two months. All registered users can track their own submissions and follow the outcome of the process. Moreover, ERIH PLUS keeps a complete record and contact information for those who have proposed a journal.

‘Special cases’ where information on the journal or the national context is unclear may require special attention, which may extend the processing time. In such cases the NSD will search for additional information about the journal through diverse sources, e.g. by contacting ERIH PLUS National Experts or other research indexes.

ERIH PLUS will conduct periodical revisions of random samples of already listed journals on a regular basis, as a means to maintain the quality and reliability of the register. Journals that no longer comply with the ERIH PLUS criteria will be removed from ERIH PLUS. In such cases contact persons will be notified of the decision.

Before submitting a new journal to ERIH PLUS, please read the criteria for inclusion of new journals.